1. Dubai We Learn – Government Excellence Makers Program 2nd Knowledge Sharing Summit

    August 16, 2019 by BPIR.com Limited

    Dubai We Learn benchmarking teams at the 2nd Knowledge Sharing Summit

    Article contributed by Dr. Almas Tazein, BPIR.com Limited, COER

    As I was giving a fleeting glance to the many fascinating books at one of the stimulating bookstores at the Dubai International Airport Departures Terminal, the title of a book caught my attention, ‘MY VISION – Challenges in the Race for Excellence’, by Mohammed bin Rashid Al Maktoum. Considering the fact that I was typically running short of time to board my flight, I had to reluctantly place the book back to its original position, but with an awe mixed with curiosity lurking within me that said, “His Highness – The Ruler of one of the most loved and influential cities in the world is explicitly acknowledging the tests and trials of running the multifaceted and magnificent city of Dubai!’ That’s striking!”

    My journey from where I started research writing for some of the Dubai We Learn projects, to going back with the fabulous and fulfilling experience at the Dubai Government Excellence Program’s 2nd Knowledge Sharing Summit, 2019 now astonishingly seemed to have taken a full circle! I now envisage how the day-to-day governance of Dubai resonates with its topmost leadership – the Ruler’s drive for excellence. ‘Dubai We Learn – Excellence Makers Program’ is homogenous with his broader vision to make Dubai the happiest and smartest city in the world – for the Dubai population and the millions of its annual visitors that it embraces.

    Initiatives like the Dubai Government Excellence Program (DGEP) constructively nudges the government authorities to question the status quo and not become complacent. The program also helps to shatter the far-sighted challenges that are destined to arise in this massive responsibility called public governance.

    On Wednesday 31 July 2019, the Jumeirah Emirates Towers Hotel, Dubai, United Arab Emirates witnessed one of the most intellectually sophisticated events in the field of Business Excellence, Best Practices and Benchmarking – the DUBAI WE LEARN – EXCELLENCE MAKERS PROGRAM 2nd KNOWLEDGE SHARING SUMMIT, organized by The Executive Council and DGEP.
    The Godolphin Ballroom was exuberant, up and lively with the very many erudite professionals and astute officials representing the various government authorities of the Government of Dubai.

    Maha Al Suwaidi, Project Manager, Dubai Government Excellence Program, Setting the scene for a day of sharing

    The entire arena seemed like a wonderland for anyone with a hunger to know Best Practices in the specialized field of public administration. For me, the experience was not just enlightening, it was humbling as well. Afterall, it takes humility and a strength of organisational personality that, in spite of already being accomplished in the field of governance and acute decision making for years and decades, the team members were inquisitive to learn and explore like a nascent intern.

    The Center for Organisational Excellence Research (COER), New Zealand, has been orchestrating the learning, knowledge gathering and wise execution of the Dubai We Learn initiatives (now in their 3rd year cycle) in tandem with DGEP. COER amiably assist the teams to use the TRADE Best Practice Benchmarking Methodology to find and implement best practices and empowers the teams to reach a 7-Star level of excellence that assures long-term sustainability and future relevance.

    Dr. Robin Mann – Director, COER, enlightening the teams on the future course of Dubai We Learn 2019

    In the earliest hour of the 31 July ‘19 Summit before the team presentations, Dr. Robin Mann – Director, COER, emphatically laid out the pertinent highlights with respect to the present & future direction of the 11 projects:

    1. After the last Summit in April 2019, the Advanced Skills Research Workshop that was conducted by Mr. Ahmed Abbas from BPIR.com, COER was found to be extremely advantageous by the teams
    1. Successful visits to the various government entities had been undertaken over the past week before the current Summit, where appropriate feedback and suggestions were provided to realign the direction and quality of the projects.
    1. Continuous feedback on the latest TRADE Spreadsheets & Progress Record will be given by COER in the upcoming weeks.
    1. The significance and importance of the research undertaken through the Best Practice Search Forms provided by COER was stressed upon.
    1. All teams were making good to excellent progress; most teams have completed their Terms of Reference (TOR) & Review Stages of the TRADE methodology, while some teams are yet to assess the current and future performances.
    1. It was emphasized that it is vital to lay down good project performance measures in order to achieve 7-Star excellence outcomes.
    1. Most projects are on the Acquire stage with the expectation that it will be completed by most teams around October 2019 when the next viz., 3rd Knowledge Sharing Summit will be held.
    1. It is important that moving forward the government entities need to continue to involve the stakeholders and staff of the project to receive their important ideas and inputs.
    1. Teams should not wait for full completion of the Acquire stage if they see some quick wins that they can implement requiring little resource.
    1. In conclusion, the main purpose of the Summit was stated:
      • to provide a platform to enable project teams to showcase their work to their sponsors and key stakeholders,
      • to encourage collaboration and best practices sharing,
      • to promote learning between project teams, and of course, make new friends along the way!

     

    The Summit saw the spectacular Team presentations, where all the eleven teams displayed vitality and vigorous execution of their plans so far. The qualities that seemed to be sweeping across the teams were: honesty of their intent to make a positive difference, and genuineness in their careful efforts to integrate their goals.

     


    Watch video highlights of the day

    During the team presentations, the five core elements that were predominant across all the eleven DGEP projects were:

    1. Troubleshooting, i.e., targeting problem area/s.
    2. Fine-tuning, i.e., aim to improve the processes and systems with advanced levels of operations, benefiting the daily functioning of government.
    3. Radicalization, i.e., innovation & creativity driven, technologically advanced
    4. Future-ready, i.e., futuristic approach, with an eye for detail relevant to the current and future state of affairs.
    5. People-centric, i.e., sensitive to the limitations, capabilities and requirements of the end-users – the government officials and general population.

    Dr. Ashraf Mahate, Chief Economist – Trade and Export Market Development, Dubai Exports, encapsulated his views as


    Dubai We Learn is a real eye opener as it allows us to see how other Dubai Government Departments are using the TRADE Benchmarking Methodology. In particular, we are interested to see how different problems or challenges are tackled and the corresponding results. We found the session to be highly informative, especially the presentations which were packed with a lot of detail in a short space of time. We are highly inspired by the innovation and productivity improvements that can be made through benchmarking. As a direct result of the Dubai We Learn session, we are now planning to visit some of the relevant departments. In this way we hope that our entire team will benefit from it.

    A collage of photos from the 2nd Knowledge Sharing Summit

    Following are the 11 Government of Dubai entities and their project initiatives:

    1Dubai Health Authority
    Dubai Heart SafeCity
    Project Aim: Make Dubai the “Heart Safest City’’ in the world byimproving the out-of-hospital post-Sudden Cardiac Arrest (SCA) survivalrate.
    2Dubai Corporation for Ambulance Services
    Moonshot: Is WhereMagic Happens
    Project Aim: Develop a vibrant Moonshot innovation ecosystem, culture and practices to further their readiness for the future.
    3Dubai SME (Agency of Department of Economic Development)
    Improving Entrepreneur’s Business Guidance & Start Up Services
    Project Aim: To improve the process of qualifying and supporting entrepreneurs to start viable businesses
    4Community Development Authority
    Enabling Happiness
    Project Aim: Identify and implement best practices in implementing transforming projects & initiatives that engage, empower, and enlighten employees leading to elevated levels of employee happiness, loyalty, motivation, communication, innovation and productivity.
    5Dubai Police
    Airport Secure Luggage (Safe Bags)
    Project Aim: Find and implement best practices in airport baggage security in order to enhance efficiency and operational capacity of the inspection process at Dubai International Airport and Dubai World Central by EXPO 2020.

    After the first session of the Summit while I was in an engaging conversation with Maha Al Suwaidi, Project Manager, Dubai Government Excellence Program, she said,


    The presentations have been very interesting. Most important is that the teams have to measure the impact after implementing their projects. We are encouraging these projects to not only focus on incremental improvements but also reflect global trends within their projects, for example, to consider artificial intelligence as a best practice. It is a leading initiative that DGEP launched because it helps to sustain and reinforce the competitiveness of Dubai as a knowledge sharing hub in the public administrative field. Dubai We Learn will help develop government employees’ capabilities using best practices tools such as TRADE.

     

    6Dubai Municipality
     
    Digital Transformation of Contracts
    Project Aim: Accelerate the processes of service contracts completion period from an average of 120 days to 45 days in 2019.
    7Roads & Transport Authority
    Return on Innovation for Agile Innovation Journey
    Project Aim: To develop a simple and reliable approach for measuring and communicating Return on Innovation (ROI) that is aligned to RTA’s strategic needs to culminate in an Agile Innovation Journey
    P.S. On 29 July 19, while exiting the gates of RTA’s incredible Enterprise Command Control Centre (ECCC) after a team meeting, I told myself, “Ok! So, did I just visit the NASA of roads and transport operations?
    I believe I did!”
    8General Directorate of Residency & Foreigners Affairs
     
    Cooperative Integration System
    Project Aim: Identify and implement best methods and practices that will lead to an affective integrated system between GDRFA’s Strategy, Innovation, PMO, Operations and Excellence departments.
    9Dubai Electricity & Water Authority
    EV Green Charger 2.0
    Project Aim: Develop human centric EV charging station, which supports a seamless customer experience.
    10The Executive Council
    Corporate Agility
    Project Aim: Identify and implement best practices in agile project management to enable a sustainable culture of fast and more efficient project management within TEC.
    11Dubai Land
    Smart Property Valuation
    Project Aim: Provide an instant, reliable and robust unit valuation service.

    While in the middle of a stirring dialogue with Dr. Ayesha Al Mutawa, Director Strategy & Excellence at the Dubai Corporation for Ambulance Services (DCAS), she articulated her experience with enthusiasm and optimism


    This is exactly what we want! There is learning, knowledge transformation, exposure to others, and understanding of how they get things done in a better way. It’s a great initiative by DGEP. This is not only best practices exploration, it is best practice in exploring best practices, and this is what makes it very unique in nature. The amount of coaching, consultation, and audit resources is amazing. It keeps us motivated through opportunities for change and improvement. Our audacious DCAS project is to create a moonshot shift in the way we run innovation – from culture, to systems, to behavior, to future thinking. And engagement with DWL can help us go through this safely because it is a very well-organized process.

    When asked how will the DWL put Dubai on the world map in the field of innovation and business excellence, this is what she had to say,


    I think one of the things that DWL needs to do is a registry of projects, like a Report Book, and follow up every year to two years on whether they continue to be sustainable and whether they became part of the organisation, and how much innovation resulted from engaging with it. DWL itself can be a source of information for the Government of Dubai around innovations.

    Dr Ayesha’s presentation on DCAS’ Innovation Project was one of the highlights of the day. A copy of her presentation can be found here and is well worth reviewing. Not only does it show the progress being made by the DCAS team but it also shows a best practice in terms of presentation slide design!

    Dr Ayesha, Director Strategy & Corporate Excellence, DCAS, presents DCAS’ Innovation Project “Moonshot: is where magic happens”

    The cross-team formation and discussion session nearing the concluding part of the Summit saw the bartering of ideas between the teams. Each team was given a yielding task – to describe the one thing that each of the 11 teams has done exceptionally well, any common opportunities for improvement, one potential challenge or difficulty that each team may face, and (if so) how could these be addressed? The teams shared their expertise and experience in the most lucid and transparent manner.

    Teams discussing the various presentations

    Although AI is a sign of human advancement, it can never replace human conscience. And the beauty of human conscience is that it can alone shape the character of governments. Sir Abraham Lincoln had once insightfully quoted, “The philosophy of the school room in one generation will be the philosophy of government in the next.” And in this case, Dubai edification has most definitely produced the wisest leaders – the government office bearers of today, who are inspiring the future torchbearers to lead a responsible-benevolent public administration.

    I, personally, and on behalf of Dr. Robin Mann, Mr. Ahmed Abbas, the COER team members and all the 12 Researchers who have contributed to the 11 DGEP projects, wish all the ‘Dubai We Learn’ initiatives all the very best!

    … Stay tuned with Dubai We Learn Blogs @BPIR.com Limited for updates from the 3rd and Final Knowledge Sharing Summits that will be held in October 2019 and December 2019 respectively.

    For more information on Dubai We Learn contact:

    Dr. Zeyad Mohammad El Kahlout, Senior Quality and Excellence Advisor, Dubai Government Excellence Program (DGEP). Email: Zeyad.ElKahlout@tec.gov.ae


  2. Why You Should Add “Learnability Quotient” to Talent Assessments

    August 15, 2019 by BPIR.com Limited
    In the past, professional success was measured by how high you rose in an organization. Today, the metrics have changed.

    With the pace of change in today’s workplace, our ability to learn new information and skills is more important than ever before. So how can organizations assess and develop this capability in their teams, and how can employees ensure their skills remain relevant?

    Today, the metrics have changed (Fulfilling Careers Instead Of Filling Jobs). Success is determined by an individual’s ability to adapt to change and their willingness to own the progression of their career. This requires learnability. What is learnability?. Learnability is the desire and ability to grow and adapt to new circumstances and challenges throughout one’s work life. It is “not about what people know, it is more about how quickly people can learn,” says Jonas Prising, CEO, ManpowerGroup.

    Why is learnability important? Learnability is becoming a key determinant of success in the world of work. The World Economic Forum predicts that “on average, by 2020, more than a third of the desired core skill sets of most occupations will be comprised of skills that are not yet considered crucial to the job today.” Individuals need to pursue continuous skills development in order to remain attractive to employers. Organizations need to provide their workforce with meaningful ways to learn different skills and adapt to new processes and technologies.

    For both individuals and organizations, therefore, understanding learnability is critical. How a person learns is called their “Learnability Quotient™, or LQ (Learnability In The Human Age). When individuals understand their own preferences around skills acquisition, they can tailor their learning, development, and career journey accordingly. For example, what type of organization and environment might you thrive in based on your own Learnability Quotient?

    Organizations that appreciate the importance of learnability are better able to make decisions on how to motivate and develop their workforce. To what extent are employees willing and motivated to learn, i.e. what is their skill mobility? How does development need to be tailored at an organizational level? How can learnability be rewarded so critical skills are adopted by the workforce and the organization is prepared to adapt to future changes?

    How can you assess learnability? Increasingly, business success and sustainability will be built on learnability. Organizations will need to be “learnable” to grow and evolve, while individuals with high learnability will be focused on developing flexible skills to meet the changing workforce or market requirements. Assessments can play a critical role in helping organizations adapt to this new reality and make smarter decisions on selecting employees based not only on role requirements but also on their LQ profile.

    ManpowerGroup has partnered with Hogan Assessment to develop a web-based visual assessment to identify an individual’s LQ. This simple tool can provide deep insight into one’s motivation and learning type. To take the short quiz and begin to understand your own Learnability Quotient today, Click Here

    This article has been provided by Stacey Force, Vice President of Global Marketing, ManpowerGroup, United States


  3. Best Practice Report: Leadership: Legal and Ethical Behaviour

    August 14, 2019 by BPIR.com Limited

    There are two types of compliance when it comes to behaviour within an organisation: legal and ethical. Legal compliance is about following the law, rules, and regulations, while ethics means doing what is right and behaving with integrity. It is important to note that you can be legally compliant and yet unethical.

     
     
     
     
     
     
     
     
     
     
     
     
     
     
     
    In This Report:

    1. What is legal and ethical behaviour?
    2. Which organisations have received recognition for their legal and ethical behaviour?
    3. How have organisations achieved high levels of legal and ethical behaviour?
    4. What research has been undertaken into legal and ethical behaviour?
    5. What tools and methods are used to achieve high levels of legal and ethical behaviour?
    6. How can legal and ethical behaviour be measured?
    7. What do business leaders say about legal and ethical behaviour?

    Access the report from here. At the bottom of the page is a PDF version of the report for easy reading. If you are a non-member, you will find some of the links in this report do not work. To join BPIR.com and support our research simply click here or to find out more about membership, email membership@bpir.com. BPIR.com publishes a new best practice every month with over 80 available to members.


  4. AARP’s CEO Talks about Leadership (and the Value of Baldrige)

    August 9, 2019 by BPIR.com Limited

    Article originally posted on Blogrige by Christine Schaefer

    Jo Ann Jenkins, CEO of AARP since 2014, was recognized by Fortune magazine this year as one of the world’s greatest leaders. Undoubtedly, members of her cohort of Baldrige Executive Fellows who gained new insights from learning from and with Jenkins were pleased for her (and not surprised). As Jenkins shared recently, “My interactions with other Baldrige Fellows have consistently been enlightening, inspiring, and illuminating.”

    Jenkins also graciously answered the following questions recently about leading an organization for excellence.

    Congratulations on being honored among the best leaders worldwide for 2019. What experiences have strengthened your leadership skills?

    I’m always on the lookout for learning experiences. I’m afforded an outstanding experience to learn, on an ongoing basis, from working closely with the network of chapters that AARP has built over the last 60 years.

    AARP operates chapters in all 50 U.S. states, the District of Columbia, Puerto Rico, and the U.S. Virgin Islands. A network of that size and scale provides a powerful resource for staying directly connected with what’s happening on the ground in people’s communities. Tuning into that feedback on a consistent basis helps us to sharpen our relevance and value to the everyday lives of people age 50-plus and their families.

    As you know, leadership is the first of seven categories of organizational performance of the Baldrige Excellence Framework; the framework’s self-assessment questions ask senior leaders how (1) they set their organization’s vision and values, (2) promote legal and ethical behavior, (3) communicate, (4) create an environment for success, and (5) create a focus on action. Would you please comment on the importance of these dimensions of performing as a senior leader in a U.S. organization today?

    They’re all equally important, but certainly the fifth one—create a focus on action–is especially pertinent to our work at AARP.

    An example is the leadership role that AARP—as a fierce defender in the arena of health care for people age 50-plus and their families—is currently taking in the fight to drive lower prescription drug costs. Americans pay the highest prices in the world for prescription medicines, and it’s time to do something about making them more affordable for more people. Inevitably, that effort starts at the local and state level. As of this moment, 16 states have recently signed into effect 27 new laws that take concrete steps to drive down prescription drug prices—with more new laws expected soon.

    “The principles of the Baldrige Criteria are a vital tool…”

    After you became a Baldrige Executive Fellow in 2012, you used the Criteria for Performance Excellence (part of the Baldrige framework) to benefit your organization’s improvement efforts, as described in our previous blog interview. For example, you stated then, “With the Baldrige Criteria as our guide, we have implemented a customer feedback loop for all of our programs and for the volunteers that serve in our programs. It is providing us with actionable feedback that allows us to excel at living up to our mission.” Would you please share an update on your organization’s customer listening practices or other improvements toward excellence?

    We’re very proud of AARP’s Voice of the Customer program. In the same way that being an effective communicator starts with being a good listener, we also know that providing outstanding customer service is founded not just on listening to what people tell you, but also in acting on that feedback to implement improvements.

    Our Voice of the Customer program enables us to take in what people are saying about AARP on social media, on blogs or other media sources, via our call center, in email, or even in person at one of our many local events and to analyze that information on a daily basis.

    Using a real-time customer-sentiment analysis tool, we are able to take care of requests, anticipate challenges, and improve our level of service to people on an ongoing basis. A lot of organizations are heavily focused on what they want to tell people. Via our Voice of the Customer program, we have found that really listening to what people want to tell you (and acting on it) is even more valuable.

    You’ve evidently inspired others to also participate in the Baldrige Performance Excellence Program’s one-year executive leadership program in recent years. How do you view the value of a Baldrige Fellow’s learning from peers (and senior leaders of Baldrige Award-winning organizations) from different sectors and industries?

    Organizations around the world face many of the same opportunities and challenges regardless of their industry, and I always find it interesting to hear and learn from how others have approached something similar to what AARP might be facing.

    As a CEO, I’m afforded lots of opportunities to network, and I always go into them with an open mind. But I have found the ideas and areas of expertise I’ve encountered as a result of Baldrige to be of a really special quality. My interactions with other Baldrige Fellows have consistently been enlightening, inspiring, and illuminating.

    Would you please share a tip or insight on leading an organization to high performance?

    I think the way forward for any nonprofit is to spend less time on administration and more time on advancing your mission. Of course, a certain amount of internal processes are inevitable and even necessary, but staying focused on core elements matters most.

    • Why does your organization exist?
    • What are your core competencies?
    • Who are you helping?
    • What do they need?
    • How can you help provide it?

    The principles of the Baldrige Criteria are a vital tool in answering—and acting upon—those questions!


  5. South African Quality Institutes latest news

    July 27, 2019 by BPIR.com Limited

    South African Quality Institute (SAQI) http://www.saqi.co.za is the national body that co-ordinates the Quality effort in South Africa. Their monthly newsletter is an excellent source of information to keep up with the latest quality issues in South Africa.

    • Navigating a disruptive force, by Lionel Moyal, Michael Judin and Robbi Laurenson
    • Quality for a Sustainable Future, by Willy Vandenbrande
    • Important Strategic Questions For Recessionary Times, by Paul Aucamp and Jene’ Palmer
    • Quality in Schools – Which teacher taught you best?, by Dr Richard Hayward

    Click here to download this newsletter.