1. Lots of Activity, No Progress

    June 18, 2017 by ahmed

    hamster-wheel

    Originally posted on Blogrige by Harry Hertz

    I recently read an HBR blog entitled, “How Aligned Is Your Organization?” The authors attributed a lack of internal organizational alignment to four reasons. The last, and I thought very important one, was that activity is mistaken for progress. Measurement of activity rather than progress is a common problem in organizations. Frequently, it starts with a desire to measure and manage by fact, and the easiest measures to begin with are activity measures. Activity measurement is not wrong, if you are measuring the right activities. In this blog post, I want to explore activity measurement and the achievement of progress.Activity is undertaken with the intent of producing results. And the direct results of activity are generally easy to measure (e.g., widgets produced, calls answered, time spent). Activity alone generally relates to operations and the results generally answer a question that begins with “What did you do?” You may have made twice as many widgets in half the time. You may have answered twice as many calls in only 120% of the time it previously took to answer half that number of calls. However, what you did may not yield results that relate to progress. Activity alone does not get at progress.

    In the Baldrige Excellence Framework, Results are scored on four factors. The first three are: levels, trends, and comparisons. You can measure all three of these factors for the activities described above and be very proud of your accomplishments. So what is missing?

    What if all the widgets were defective? What if all the calls answered did not resolve the callers’ issues? “Positive” activity, but no progress. The activities were measures of output, but not outcomes. The outcomes, which are measures of progress, were negative. Furthermore, the widgets may not have had the features that customers want. And with the heavy focus on widget production, the company may have missed that a replacement product was coming from another industry (e.g. digital imaging and ink replacing film and processing chemicals).

    All the customer calls you answered may have been due to poor guidance your organization provided at the start, requiring the need for further information.

    The activity measures perfectly answered the “What did you do?” question, but did not address the important questions of how well you did it, why you did it, and how important those activities are. To answer those questions we need more information about organizational context, strategy, leadership vision, and customer desires or needs. We need a systems perspective. We need an integrated set of questions and not just questions about level of activity, no matter how positive that activity’s results may be. The activity you are measuring may not even be an important activity to measure. The Baldrige Excellence Framework provides this systems perspective, through an integrated set of questions that cause thought about key organizational linkages.

    So how do quality improvement tools fit into this whole equation? They fit in very well, if applied to the right processes. Otherwise we could spend time on PDCA cycles or having Kaizen blitzes on unimportant processes, wasting people’s time and organizational resources, both of which are precious. These tools display their great value when applied to important problems. They need to be used with the good of the organization in mind, with a focus on processes that contribute to progress. We can then link the activity measures to not only output, but to the outcomes that will sustain the organization going forward.

    Finally, let me return to Baldrige Results factors. As stated previously, three are: levels, trends, and comparisons. The fourth and vital factor is integration. Are you measuring the results that are important to customers, strategy, financial success, and employee loyalty? And to emphasize the importance of integration, it is the only results factor that is also used as a scoring factor for processes. It is the measure of an aligned and integrated organization. It is the measure of systems thinking on the part of the organization. It is what moves our organizations from activity measurement, to measuring the right activities, to measuring critical outcomes, to achieving progress.

    How is your organization performing on its integration factors?


  2. Launch of the 2nd cycle of Dubai We Learn government projects

    May 25, 2017 by ahmed

    2017 projects

    The Dubai Government Excellence Programme (DGEP), part of the General Secretariat of the Executive Council of Dubai, launched the initiative in October 2015. This initiative is in cooperation with the Centre of Organisational Excellence Research (COER), New Zealand. The initiative aims to empower a culture of institutional learning and the transfer and exchange of knowledge within the government sector. Due to the tremendous success of the 1st year of this initiative a 2nd cycle of benchmarking projects was started in April 2017. The 2nd cycle consists of the mentoring of 11 benchmarking projects, training in organisational learning and benchmarking, and the provision of a best practice resource, www.BPIR.com, for all 37 government entities.

    The projects selected are shown below:

    Government Eentity Project Name
    Dubai Civil Aviation Authority Remotely Piloted Aircraft System services
    Dubai Corporation for Ambulance Services Treat the patient not the clock
    Dubai Customs Dubai accredited clients
    Dubai Electricity and Water Authority AFKARI ideas management system
    Dubai Health Authority Prevention better than cure (innovative prevention program to combat Diabetes)
    Dubai Human Resources Department Dubai Launching a Human Resources Research and Studies Centre
    Municipality Dubai Innovation driven knowledge hub
    Police Dubai Governance of work hours of Dubai Police vehicles maintenance and repair tasks
    Public Prosecution Increasing the use of electronic and smart applications
    General Directorate of Residency and Foreigners Affairs Renovate your thinking
    Knowledge and Human Development Authority Holacracy safari

    Projects were selected based on their potential benefits to Dubai as a whole (and the government entity) and the commitment of each government entity to complete the project. Meetings were held with each government entity to discuss their proposed projects and set expectations for the year. The photographs below show the teams of Dubai Human Resources Department Dubai, Dubai Electricity and Water Authority and Dubai Police after meetings with Dr Robin Mann and Ahmed Abbas of COER. 20170409_133520_1

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    The official start of the 2nd cycle began with 3-days of intensive training on the TRADE Benchmarking methodology for each team. At the training the projects were further refined and the teams learnt how to manage their projects and utilise benchmarking to find and implement best practices.

    The photographs below are for Dr. Ahmad Al Nusairat delivering the opening speech for the training that were undertaken. In the first batch 5 teams were trained and the second batch 6 teams were trained.

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    Following on from the training three progress sharing days will be held throughout the year and a final closing sharing in April 2018 to evaluate the results of the projects. The 1st progress sharing day will be held on 11 June 2017 with each team giving a 10-minute presentation describing the progress of their projects. These progress sharing days provide an excellent platform for the teams to learn from each other. As all project teams are using the TRADE benchmarking methodology it is easy to compare progress and share experiences.

    To receive up to date information about this initiative subscribe to our free newsletter from here, you can also search #Dubai_We_Learn in the social media websites to see content uploaded by the teams.


  3. Winners of the 5th International Best Practice Competition

    April 28, 2017 by ahmed

    BPC01

    The 5th International Best Practice Competition was held at NMIMS University, Mumbai, India, 25/26th April 2017. The Best Practice Competition encourages organizations to share their best operational and managerial practices, processes, systems, and initiatives and learn from the experience of others. It provides an opportunity to celebrate the achievements of individuals and teams that have been responsible for creating and/or managing the introduction and deployment of best practices. The Best Practice Competition has been designed by the Centre for Organisational Excellence Research (COER), the developers of the Business Performance Improvement Resource. Presentation videos will be on the BPIR soon.

    Dr Vandana Shinde and Pushpalatha Ravi, Bharat Petroleum Corporation Limited with judges

    Dr Vandana Shinde and Pushpalatha Ravi, Bharat Petroleum Corporation Limited with judges

    Winner:

    • Employee Health Management System, Dr Vandana Shinde, Manager Medical Services & Pushpalatha Ravi, Sr Manager (Information Systems), Bharat Petroleum Corporation Limited (Mumbai Refinery), India

    Four runner-up

    • Application of the TRADE Benchmarking Methodology to improve the purchasing process, Ahmed Al Zarouni, Head Of Purchase Section, Rafeea E Aleghfeli, Head of Excellence Programs, Ali Eissa, Senior Purchase Officer, Hessa Al Ammadi, Head of Purchase Unit, Rahma Aal Ali, Head of Planning & Development Office, Dubai Municipality, United Arab Emirates
    • Visible leadership – A best practice in the application of the Tata Business Excellence Model, Sachin Garg, Head – Strategy & Business Excellence, Tata Housing Development Co Ltd, India
    • An initiative to raise People Happiness to world-class levels, Dr. Wafi Dawood, Chief of Strategy & Excellence & Kalthoom AlBalooshi, Executive Director of Education Development, Knowledge & Human Development Authority, Dubai, United Arab Emirates
    • A novel way of conducting an antibiotic management/stewardship program, Jameela Alsalman, Geriatrician, Ministry of Health, Bahrain

  4. World Class Best Practices Showcasing in Mumbai, India 25/26 April

    April 15, 2017 by ahmed

    IBPC2017

    The 40 qualifying best practices for the International Best Practice Competition from over 10 countries have been announced. Learn from their best practices on 25/26 April, Mumbai, India.

    Click here for the conference program.

    This is a unique opportunity to learn from international best practices and world-class Innovation (from applicants of the 1st Organisation-wide Innovation Award).

    The International Best Practice Competition will be held in Mumbai, India, 25/26th April 2017, courtesy of the BestPrax Club. Prime supporters of the competition are the Global Benchmarking Network, Asian Pacific Quality Organisation, Global Performance Excellence Award, and the Abu Dhabi Chamber of Commerce.

    The Competition will be followed by a Certification Workshop on Benchmarking for Excellence and Innovation on 27th and 28th April 2017 delivered by Dr Mann, the founder of the TRADE benchmarking methodology. This certified training will enable organizations to harvest, document, and trade best practices; and proactively challenge the best practices to create innovative next practices. It is a must for individuals that wish to further their career and organisation’s success – benchmarking is a necessity for sustainable competitiveness and to meet the ever increasing demands of stakeholders.
    Register through the BestPrax Club at:
    http://bestprax.com/ibpc/register.aspx for the International Best Practice Competition
    http://bestprax.com/trade/register.aspx for the TRADE Benchmarking Training Course


  5. 5th International Best Practice Competition – 3rd & Final Call for Entries

    March 22, 2017 by ahmed

    The Best Practice Competition, will be held in Mumbai, India, 25/26th April 2017 courtesy of BestPrax Club. The competition serves as a unique opportunity to share and learn best practices from around the globe.

    Have a think about what systems, processes and practices your organisation does well and submit an entry by the 27th of March 2017 at the latest. This is the 3rd and Final Call with many best practices already selected.

    If successful you will be asked to share your best practice in an 8 minute presentation on the 25/26th April 2017, Mumbai, India.

    The winners of the International Best Practice Competition in 2015 were Al Jazeera International Catering LLC, UAE with a best practice titled ‘Our Planet – Our Responsibility‘. and Dubai Corporation for Ambulance Services (DCAS), UAE, with a best practice titled ‘Cultural Sensitivity Gives Birth to a Maternity Care‘.